Using a speakerphone at work can be a great way to get multiple people on a call. But with background noises and other distractions, it’s easy for things to go awry. Follow these must-know etiquette tips to make sure your call is a successful one.
Be transparent
Always ask the person you are calling if they are okay with being put on speakerphone, as it is unprofessional to use speakerphone without the other person’s knowledge. And while using speakerphone may be convenient for you, some people find it to be annoying or invasive and may not be comfortable with it. If you do obtain their consent, make sure to introduce the other people on the call so they know to whom they are speaking with.
Minimize distraction
To avoid creating distracting noise in the background, make sure you have the call in a quiet environment. If you are able to use a room with a door that can be closed, that will help minimize office noises. Also avoid typing or shuffling papers, as the person will likely be able to hear it. Overall, it’s best to stay focused on the call and give that person your full attention.
Use the right system
Be sure to confirm that your technology is functioning properly. Ask everyone on the call if they can hear, and make adjustments as needed. For high-quality equipment that you can trust for every call, Vaspian has just what you need. From our conference room phones to headsets and more, we provide the best and most comprehensive phone systems to fit your business’s needs!
